Firm Administrator

River Edge, NJ

Part Time to Full Time

Business Operations

Manager/Supervisor

Giro & Associates LLC is a veteran owned law firm seeking a Firm Administrator to oversee day-to-day operations, allowing attorneys to focus on client service and legal work. This non-attorney leadership role involves managing staff, finances, systems, and resources while working closely with partners. Office: 1060 Main St., Suite #303, River Edge, NJ 07661. Work schedule: 9:30 a.m. to 6:00 p.m. EST, Monday through Friday, with on-site presence during core hours except approved remote days.

Position Overview

The Firm Administrator handles overall business operations, including HR, finance, office management, and technology in a small-firm setting. The role demands versatility, initiative, and hands-on execution alongside strategic planning.

Key Responsibilities

Operations and Office Management
- Manage daily office functions, workflows, calendaring, and administrative processes.
- Handle supplies, equipment, and vendors (IT, phone, copier, software).
- Refine procedures for file management, matter intake, conflict checks, and document organization.
Finance, Billing, and Reporting
- Coordinate budgets, cash flow, trust accounting, payables, and receivables with partners and bookkeeper.
- Oversee timekeeping, billing, and collections for timely invoices.
- Generate operational and financial reports highlighting trends and efficiencies.
Human Resources and Staffing
- Recruit, onboard, and train non-attorney staff; align with partners on needs.
- Manage personnel files, benefits coordination, time-off, and performance reviews.
- Foster a professional, client-focused culture.
Technology and Process Improvement
- Coordinate practice management, billing, and document systems with vendors.
- Document and optimize workflows (intake, billing, deadlines).
- Evaluate tools for efficiency, communication, and security.
Compliance and Risk Management
- Support confidentiality, records retention, and trust accounting compliance.
- Manage insurance renewals and firm licenses.
- Ensure policies are documented and followed.

Qualifications

Experience: 5+ years in law firm or professional services, with 2+ years in operations/administration; small firm experience preferred.
Skills: Leadership, financial basics, office software proficiency (Microsoft 365, practice management); organizational and communication strengths.
Education: MBA, Bachelor’s in business, management, or related preferred; experience may substitute.

Reporting and Compensation

Reports to partners; supervises non-attorney staff. Full-time, exempt.
Competitive pay and benefits based on experience.

Apply for this position

Required*

First Name*

Last Name*

Email Address*

Phone*

Address

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

In a small firm like ours (partners + handful of staff), what "hat" do you enjoy wearing most: HR, finance, tech, or office logistics? Least?*

What practice management or billing software have you used (e.g., Mycase, Clio, PracticePanther)? Walk us through a key feature you implemented.*

Our biggest pain point is inconsistent billing follow-up. How would you tackle that in your first 30 days?*

How do you build trust with attorney partners who are busy with clients? Give an example.*

This is hybrid in River Edge, NJ (3-4 days on-site). Does that work with your location and commute?*

How many years of experience do you have working with law firms?*

Human Check*

Submit Application

Giro Law

Thanks for visiting our Career Page. Please review our open positions and apply to the positions that match your qualifications.